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Solarwinds Inc. Office Administrator in Ottawa, Ontario


We are looking for a motivated, self-starter to join our team!The Office & Facilities Coordinator will work closely with our administrative & facilities team. We are looking for someone who can multi-task, respond to constantly changing needs and schedules, and can who can organize and prioritize workloads and projects.


  • Supporting the administrative needs of our 230+ person Ottawa office, as well as international office support when required

  • Maintaining administrative workflow by developing new procedures and processes

  • Coordinating, managing & budgeting catering and snack services

  • Liaising with vendors to maintain relationships, manage supplies & negotiate best prices

  • International shipping and preparation of courier packages

  • Purchasing & budgeting management of office supplies

  • Managing overall office appearance and equipment

  • Maintaining Administrative Procedure Manual

  • Coordinate with various departments for special projects, as needed

  • Assist with office visitors

  • Support HR Department with onboarding and new hire set up

  • Co-chair of our Social Committee

  • A key member of our Health & Safety Committee

  • Liaising with building management for facilities related issues, maintenance or inquiries

  • Management of facilities related budgets & purchase order management

  • Other administrative tasks as required


  • High school diploma or greater

  • 3-5 years previous work experience in an office environment

  • An enthusiastic & creative individual, who has an interest in building company culture initiatives

  • Excellent time management & prioritization skills, with a strong attention to detail

  • Proactive and able to foresee the office needs

  • Excellent English, both written and spoken

  • Strong Computer skills with knowledge of Microsoft Office - Outlook, Word & Excel & Power Point

  • Punctual, professional, flexible and pleasant

  • Confident with exposure to confidential and sensitive information requiring discretion and good judgement

  • Experience with corporate travel coordination and systems considered an asset

Location CA-ON-Ottawa

SolarWinds is an Equal Employment Opportunity Employer. SolarWinds will consider all qualified applicants for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, marital status, disability, veteran status or any other characteristic protected by law.

Job ID 2020-13998

# Positions 1

Category (Candidate Search) Administrative

Position Type Fixed Term

Business Group MSP

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