Overview

SolarWinds Corporate Services team is seeking a highly organized team player who is comfortable multitasking and working in a fast-paced environment. A successful candidate for this role is a self-starter, willing to taking on new projects, and displays high attention to detail. It is crucial to the role that this person is punctual, a confident communicator, and flexible.

Responsibilities

• Stocks and distributes snack carts daily; maintains kitchens with adequate supplies and ensures cleanliness

• Maintains snack inventory and assists in placing and receiving quarterly snack orders

• Sets up new employee cubicles/offices

• Manages security access system and Master Badge spreadsheet; maintains supplies and equipment

• Manages Key Matrix (lock box, key spreadsheet, notes regularly locked offices)

• Walks the floors daily to look for any maintenance issues as well as office supply needs for conference rooms

• Maintains all copy center supplies and unloads paper as needed

• Submits service requests to property management company

• Oversees and coordinates HVAC scheduling with property management

• Oversees and responds to Facilities Helpdesk tickets

• Reviews and handles inquiries in the Corporate Services inbox

• Assists in setting up company meetings

• Accepts incoming packages and sends notices to employees

• Assists in coordinating and planning office wide furniture moves

• Assists with company catering

• Acts as a backup to Travel

• Assists as a backup to Receptionist

• Answers and directs incoming calls to appropriate queue or employee

• Greets incoming visitors/vendors and ensures they have an escort or clearance to access the office

• Maintains Corporate Services Coordinator manual

• Manages and coordinates with Facilities vendors

• Enters and tracks approval for Facilities purchase orders through internal system (Coupa)

• Contributes to team effort by assisting with special projects as needed

Qualifications

• Experience with Microsoft office (specifically Outlook and Excel)

• Excellent written and verbal communicator

• 1-2 years’ experience working in a corporate office setting working in a team environment

• Previous reception or property management experience a plus

Location US-TX-Austin

SolarWinds is an Equal Employment Opportunity Employer. SolarWinds will consider all qualified applicants for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, marital status, disability, veteran status or any other characteristic protected by law.

Job ID 2019-13878

# Positions 1

Category Administrative

Position Type Regular

Business Group Core IT